CONFERENCE RECORDING
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FTR Conference Recording
What is FTR ReporterT
The FTR Reporter is a digital audio recording solution that's designed for individuals that want to capture, play back, annotate, archive and manage proceedings of their conference or meeting.
It's an "out-of-the-box" solution that includes the following software programs and accessories:
- FTR ReporterT software
- TheRecord AnnotatorT software
- WordLink T add-in
- FTR Headset
- Starter package of TheRecord CDT
- TheRecord CD Marker
- A one-year Service Contract
recording needs. FTR Reporter features "tape recorder-style" controls that are easy for a users to understand and use.
Features such as "confidence monitoring" and simultaneous archiving to hard drive and either network or external media offer you the peace of mind that your meetings will be completely recorded and safely archived.
Four-channel digital audio recording with individual channel isolation and volume control during play back ensures a complete and accurate record of superior quality. FTR Reporter helps you improve productivity without compromising accuracy, and without requiring changes to your existing processes and procedures.
TheRecord Reporter Features
- "Tape recorder-style" controls.
- Four-channel audio/video recording.
- Large, easy-to-read digital time display.
- Individual channel isolation and volume control.
- Electronic delivery through a network.
- "Confidence monitoring".
- Time-and-date stamped notes that link directly to associated audio.
- Compliant with accessibility requirements for disabled users (Section 508 in USA).
- Includes all software and accessories needed to record, play back and annotate audio and video.
- Minimal training required; can begin using immediately.
- Streamlines existing processes without requiring changes in user's procedures.
- No database or heavy IT support required.
- Eliminates inconvenience and expenses associated with storing cassette tapes.
- No more lost records from broken or damaged tapes.
- No more rewinding or fast-forwarding tapes.
Versatile Features That Help You Improve Productivity
Convenience
- Total digital recording and content management system that includes recording and annotation software, headset, CD's, marking pen and a one-year service contract.
- No changes required to established processes and procedures
- "Confidence monitoring" confirms the record is being captured.
- Simultaneous archiving to hard drive and network or external media.
- Annotations create time-stamps that link directly to recorded audio
- No more lost records from broken or damaged tapes.
- Minimal training required; can begin using immediately.
- Looks and functions like a tape recorder.
- Instant access to specific audio without fast-forwarding and rewinding tapes.
- Powerful internal search engine locates specific annotations instantly.
- User-defined "hot keys" automate data entry
- Improve productivity without changing procedures.
- Take advantage of reliable, secure digital recording and storage.
- Achieve quick return on investment (ROI).
- Use "confidence monitoring" feature to ensure proper recording.
- Operate as easily as a conventional tape recorder.
- Enjoy complete control of audio play back volume and speed.
- Search and retrieve all log sheets and audio associated with a particular meeting at the touch of a button.
TheRecord AnnotatorT
TheRecord Annotator is an electronic note-taking program you can use while listening to live proceedings or previously recorded audio. All notes are automatically time-stamped with a hyperlink to the associated audio so you can listen to what was happening during the live proceeding when each note was taken.
TheRecord Annotator includes diverse features to help you expedite the annotation process. Customizable "hot keys," glossaries and pick-lists automate data entry of frequently used names, terms and other information. A powerful internal search engine can instantly find all notes and audio associated with a particular meeting, or search log sheets for specific occurrences, speakers and notes.
How FTR TheRecord Annotator Helps Your Meeting Function More Efficiently
- Search all log sheets to locate specific meetings by event, location or speaker.
- Search all or specific log sheets for relevant occurrences, speakers and notes.
- Collect all log sheets and audio associated with a particular meeting
- Customize FTR Notes to meet specific process and procedural needs.
- Easily create electronic notes during meeting.
- Assign hot-keys to frequently used names and phrases.
- Access required audio without fast-forwarding or rewinding cassettes.
- Search and retrieve all log sheets and audio associated with a particular meeting at the touch of a button.
- Control playback volume and speed during transcribing
- Use 4-channel isolation to hear meeting participants clearly during transcribing
- Access required audio without fast-forwarding or rewinding cassettes.
Convenience
- Create notes within FTR Log Notes or within a Word document
- Automatically inserts time stamps before each note as direct hyperlinks to associated audio segments.
- Excellent play back sound quality.
- Individual channel volume control and channel isolation.
- Pre and post synchronization to easily adjust note to recording time.
- Access required information without fast-forwarding or rewinding cassettes.
- Instantly find all notes and audio associated with a particular meeting.
- Search notes for specific occurrences, speakers and notes.
- "Tape recorder-style" interface is easy to learn and use.
- "Hot keys," glossaries and pick-lists expedite rapid or repetitive text entry
What is TheRecord PlayerT?
TheRecord PlayerT is used to play back, duplicate and share audio and video recorded by TheRecord ReporterT, our digital conference recording solution.
Although its audio and video play back features are the most advanced available, the "tape recorder-like" features and functions of TheRecord Player are easy to understand and learn.
TheRecord Player gives you complete control of the play back process. You can review an entire proceeding or pinpoint specific segments, increase or decrease the master volume or the volume of individual channels, and isolate individual channels-- all without fast forwarding or rewinding a single cassette.
Voice and speech recognition are primary concerns when recording and playing back of the recorded meetings. Voices are not hard to hear..they sound full and are very easy to transcribe.
TheRecord PlayerT is used to play back, duplicate and share audio and video recorded by TheRecord ReporterT..
With FTR Record Player loaded on a PC, and access to a copy of the previously recorded audio, you can search the record and replay recordings or specific portions of a recording with speed and simplicity. FTR Record Player brings the record right to your desktop.
The FTR Record Player allows you to play audio recorded with FTR Reporter during and after recording. Using the FTR Record Player, you can retrieve and playback audio from any digital media that contains FTR recordings. You can review an entire day of meetings or go to a specific moment in the recording by entering the desired time. You can also specify any range of audio and save the selected audio to another digital media or network drive.
It is possible to take portions of the day's recordings and save them to a separate location. This is very useful feature when someone wishes to review specific areas of a recording at a later date, or for distributing the recordings to various resources.
Although its audio and video play back features are the most advanced available, the "tape recorder-like" features and functions of TheRecord Player are easy to understand and learn.
TheRecord Player gives you complete control of the play back process. You can review an entire meeting or pinpoint specific segments, increase or decrease the master volume or the volume of individual channels, and isolate individual channels-- all without fast forwarding or rewinding a single cassette.
| Feature | Benefit |
| As simple to use as a common tape player | Minimal learning curve |
| Quick/easy interactive playback | No “spinning” through tapes |
| Works concurrently with any word processor | Transcribers continue with the software they are used to |
| Master volume and speed controls; independent channel volume and isolation | Speaker identification/clarification |
| Complete foot pedal control | Hands-free audio navigation |
| Log notes reference precise times | No searching through inaccurate tape index numbers |
| Audio available over a network | Electronic delivery of audio (e.g. real-time transcription, review by in-house parties) |
| Easy selection of audio segments with digital display controls | Simple “point and click” reproduction of audio |
TheRecord Player Features
- Excellent sound and video quality.
- Easy-to-use "tape recorder-style" interface.
- Complete play back volume and speed control.
- 4-channel isolation.
- Audio/video duplication onto any high-capacity digital media.
- Save a specific range of audio/video.
- Compliant with accessibility requirements for disabled users (Section 508 in USA).
- Looks, works and acts like a tape recorder.
- Play back audio/video without rewinding or fast forwarding cassette.
- No more lost records from broken or damaged tapes.
- Play back audio and video from anywhere within a court network.
- Eliminates inconvenience of storing cassette tapes.
Advantages of Digitally Recording
Digitally capturing the spoken word improves and streamlines meetings, ensures a higher level of accuracy and improves availability of the information. Digital recordings allow for clear and accurate recall of directives, discussion points, motions and votes. Recording the actual audio of the meeting provides an accurate permanent record.
Improve Efficiency and Accuracy.. The sound quality is dramatically better than tape..ensuring recall of every detail. While recording the audio, the user has the ability to enter time-stamped notes, highlighting sections of the meeting and important discussion points.
Produce Minutes Faster.Producing accurate minutes is much faster when working from a digital recording. Time-stamped notes entered while recording make it easy to locate sections of the meeting for creating summary minutes and verbatim transcription.
No more searching through long cassette tapes to transcribe the meeting.
Audio Management.Recalling sections of a meeting directly, participants can quickly review discussions, hearing firsthand the details that can be lost using only handwritten notes or personal recollection. Research is quick and easy with direct access to information from archives stored on the Local Area Network or on CDROM.
Improved Decision Making.By making important accurate information available in a timely manner, all parties involved in the decision-making process can proceed based on accurate and complete understanding of the issues presented at the meeting.
Enhance Communication.Digital recording helps to improve communication with customers, partners, and employees. Recordings of meetings, sales conferences and other types of meetings can be published on CDROM or put on the Local Area Network for retrieval. In addition, the ability to keep the public accurately informed can lead to improved community relations and more effective public involvement.
Why Should the Meeting Be Recorded?
- Recording a meeting lets people know that they've been listened to and really heard.
- It provides a historical record that can be used at future meetings for verification of discussions, and as a reminder of past events and actions.
- It can provide important information to people who were not invited to or able to attend the meeting.
- To listen to vocal tone, as well as verbal content.
Trying to remember all of the important points that have been mentioned during a lengthy meeting is very difficult. Details of important points can be lost using only handwritten notes or personal recollection. Below are a few of the conditions favoring digital recording when capturing every word is important:
- When the meeting is a regular or meeting of a group, committee, or board with major decisions or actions on the agenda.
- When stakes are high, when decisions to made are important.
- When the group is engaging in decision-making.
- When there are multiple options for solution or decision put before the group.
- When the problem or discussion topic is new or unfamiliar to the group.
- When the topic is complex.
- When the topic is controversial.
- When there is low trust among the group, and/or a history of conflict.
- When the law requires recording public meetings or hearings.