CONFERENCE RECORDING

FTR Minute Maker

As each note is created, it automatically generates a time-stamp with a dynamic hyperlink to the related audio. So, a clerk can easily convert meeting notes into a set of minutes by clicking on each link and listening to the recorded proceeding.

Taking attendance and recording voting results is easy because FTR MinuteMaker includes shortcuts for automatic input of speakers' names, voting records, attendance records and committee assignments.

FTR MinuteMaker also streamlines the minutes approval process and makes it easier for councils and boards to share meeting proceedings with the public. Council members and meeting chairpersons can use the links to verify what was actually said during meetings, and the public can use them to easily locate and listen to portions of the meeting that are relevant to them.

Why Cities and Counties Choose FTR Digital Recording Solutions

If you're like most city and county clerks, you agree that you'd like to spend less time creating meeting minutes and distributing them for approval so you have more time for other aspects of your job. This is why many clerks use FTR MinuteMaker to record meetings and create minutes. FTR MinuteMaker is easy to use because you can create your minutes in Microsoft® Word using the format YOU choose instead of one predetermined by a template. You can also rest assured that recording really is in progress because FTR MinuteMaker includes "confidence monitoring," so you can play back the recorded proceeding. And most of all, you can enjoy all the benefits FTR MinuteMaker offers without disrupting established and accepted procedures in your organization.

With FTR MinuteMaker, you can record a meeting and insert time stamps in your approved agenda to note specific occurrences such as:

• Start of the meeting
• Roll call
• Discussion on each agenda item
• Discussion on each issue
• Voting

Each time stamp is a direct link to the exact place in the recorded proceeding where the note was taken. Therefore, when the meeting is over, the clerk can play back the recorded proceeding and click on each time stamp to edit their notes and finalize their minutes. FTR MinuteMaker also includes "shortcut" tools that help you create speaker lists, take attendance and record voting results. FTR MinuteMaker also eliminates any confusion about what was really said during meetings because anyone can listen to the recorded proceeding by clicking on the time stamps and using TheRecord Player, which is included with FTR MinuteMaker, and is also available as a FREE DOWNLOAD.

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